Affidavit of Undertaking Deped
Affidavit of Undertaking Deped: A Comprehensive Guide for Teachers and Parents
What is an Affidavit of Undertaking Deped?
An Affidavit of Undertaking Deped is a sworn statement by a parent or guardian acknowledging the absence of specific enrollment documents during the registration period. By executing this affidavit, the parent or guardian commits to submitting the missing documents within a stipulated timeframe, allowing the learner to be temporarily enrolled in the interim.
When is the Affidavit of Undertaking Required?
According to DepEd Order No. 3, s. 2018, the Affidavit of Undertaking becomes necessary in the following situations:
Transferees from Other Schools: Learners transferring from another public or private school who are unable to provide their Learner’s Progress Report Card (Form 138) at the time of enrollment.
Delayed Submission of Documents: Learners who have not yet secured their Birth Certificate or other essential records during enrollment.
In these cases, the school will accept the Affidavit of Undertaking, allowing the learner to be temporarily enrolled. The parent or guardian is then obligated to submit the required documents on or before October 31 of the current school year. Failure to comply may result in the learner being unable to:
Receive official school records.
Be officially promoted to the next grade level.
Participate in graduation ceremonies.
This policy ensures that the learner’s education continues without interruption while maintaining the integrity of school records.
How to Execute an Affidavit of Undertaking
To properly execute an Affidavit of Undertaking, follow these steps:
Obtain the Template: Schools typically provide a standard template for the affidavit. This template can also be downloaded from the DepEd’s official website or directly from the school’s administrative office.
Complete the Affidavit: Fill in the necessary details, including:
Parent or guardian’s full name and address.
Learner’s full name and previous school details.
Specific documents that are pending submission.
Reason(s) for the delay in submission.
Commitment to submit the missing documents by the specified deadline.
Notarization: After completing the affidavit, have it notarized to affirm its legality. This process involves signing the document in the presence of a notary public.
Submission: Submit the notarized affidavit to the school’s enrollment office. Ensure you keep a copy for your records.
Importance of Timely Submission
While the Affidavit of Undertaking provides a temporary remedy, it is crucial to adhere to the commitment of submitting the pending documents by the agreed-upon deadline. Timely compliance ensures that the learner’s enrollment status transitions from temporary to official, safeguarding their academic progression and access to official records.
Downloadable Resources
To assist parents and guardians, we have provided the following downloadable resources:
Affidavit of Undertaking Template: Download Here
DepEd Order No. 3, s. 2018: Download Here
These documents are intended to guide you through the process and ensure a smooth enrollment experience for your child.
For further assistance, please contact your child’s school administration or visit the DepEd official website for more information.
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